Artificial Intelligence (AI) Policy

Artificial Intelligence (AI) Policy

Jurnal Desain recognizes that Artificial Intelligence (AI), including generative AI and AI-assisted technologies, may support certain activities in scholarly research, manuscript preparation, and editorial administration. At the same time, the use of AI must not compromise academic integrity, confidentiality, originality, authorship accountability, independent peer review, or editorial responsibility.

This policy applies to authors, editors, editorial staff, and peer reviewers involved in the publication process of Jurnal Desain.

1. General Principles

Artificial Intelligence must be used responsibly, transparently, and only within the limits appropriate to the role of each participant in the publication process.

AI systems:

• must not be listed or credited as an author or co-author;
• cannot assume responsibility for the accuracy, originality, integrity, or ethical compliance of scholarly work;
• must not replace human scholarly judgment;
• must not independently determine the scientific merit, acceptance, rejection, or publication of a manuscript; and
• must not be used in a manner that compromises manuscript confidentiality, intellectual property, personal data, research participants, or other protected information.

Responsibility for any content produced, revised, analyzed, or supported through AI remains entirely with the human user.

2. Use of AI by Authors

Authors may use generative AI or AI-assisted technologies as supporting tools during manuscript preparation where appropriate. Such use must not replace the authors' intellectual contribution, scholarly reasoning, interpretation of evidence, critical analysis, or responsibility for the manuscript.

Authors remain fully responsible for:

• the originality and accuracy of all submitted content;
• the validity of arguments, interpretations, data, citations, and references;
• verifying any information generated or suggested by an AI system;
• ensuring that no fabricated, inaccurate, misleading, biased, or unverifiable information is included;
• ensuring that the use of AI does not infringe copyright, confidentiality, privacy, research ethics, or intellectual property rights; and
• complying with the journal's authorship, research integrity, and publication ethics policies.

AI must not be used to fabricate or falsify research data, research participants, observations, references, quotations, images, findings, or any other component of the research record.

Authors must not cite references generated by AI without independently verifying that the cited sources exist and accurately support the statements for which they are used.

3. Disclosure of AI Use by Authors

Authors are required to disclose the use of generative AI or AI-assisted technologies where such tools have contributed to manuscript preparation or research-related activities.

The disclosure should identify, where relevant:

• the name of the AI tool or system;
• the purpose for which it was used; and
• the extent or nature of its contribution.

The disclosure must be provided in the Artificial Intelligence Use Statement included in the manuscript.

Where no generative AI or AI-assisted technologies were used, authors should explicitly state this.

Routine tools that operate without generating substantive scholarly content, such as conventional spelling, grammar, reference-management, or formatting functions, do not normally require disclosure unless their use materially affects the scholarly content of the manuscript.

Disclosure of AI use does not transfer responsibility from the authors to the AI system or technology provider.

4. Artificial Intelligence Use Statement

Every article published in Jurnal Desain must contain an Artificial Intelligence Use Statement.

Authors may use an appropriate statement such as:

Where AI was not used:

The authors declare that no generative AI or AI-assisted technologies were used in the preparation of this manuscript.

Where AI was used:

The authors used [name of tool/system] for [specific purpose]. The authors reviewed and verified all AI-assisted outputs and take full responsibility for the accuracy, originality, integrity, and final content of the manuscript.

Additional explanation may be required by the Editor where the use of AI has materially contributed to research-related or manuscript-preparation activities.

5. Use of AI by Editors and Editorial Staff

Editors and authorized editorial staff may use AI-assisted technologies only as supporting tools for limited editorial or administrative purposes, provided that their use does not replace independent human editorial judgment.

Permissible editorial support may include, where appropriately controlled:

• assisting with administrative completeness checks;
• identifying formatting or structural inconsistencies;
• organizing editorial information;
• supporting checklist-based preliminary assessment;
• assisting with language or technical consistency checks; and
• supporting the organization or synthesis of information already available to the Editor.

AI-assisted editorial support must not independently determine whether a manuscript is scientifically valid, sufficiently novel, methodologically sound, suitable for publication, acceptable, or rejectable.

All editorial assessments and decisions remain the responsibility of the assigned human Editor, Section Editor, and/or Editor-in-Chief.

Where AI-assisted technology materially contributes to an editorial assessment or decision-support process, its use must remain subject to appropriate editorial oversight and transparency.

6. Confidentiality in Editorial Use of AI

Editors and editorial staff remain responsible for protecting the confidentiality of submitted manuscripts and associated editorial information.

A manuscript or confidential manuscript material must not be entered into an AI system in a manner that could result in unauthorized retention, reuse, disclosure, model training, public access, or access by unauthorized third parties.

Where AI-assisted tools are used for permitted editorial support, the editorial team must ensure that their use is consistent with applicable confidentiality, privacy, data-protection, intellectual-property, and institutional requirements.

The use of AI does not reduce or transfer the Editor's responsibility for preserving the confidentiality and integrity of the editorial process.

7. Prohibition of AI Use by Peer Reviewers

Jurnal Desain does not permit peer reviewers to use Artificial Intelligence, generative AI, or AI-assisted systems in the peer-review process.

Reviewers must not use AI to:

• read or analyze a manuscript on their behalf;
• evaluate its scholarly quality, novelty, methodology, evidence, argument, or conclusions;
• generate, draft, rewrite, summarize, or substantially formulate reviewer comments;
• determine or recommend an editorial decision;
• analyze figures, tables, images, data, references, or other manuscript content for the purpose of producing a review; or
• upload, paste, transmit, or otherwise provide the manuscript, any part of the manuscript, supplementary files, unpublished data, or confidential editorial material to an AI application or service.

Peer review must be conducted personally and independently by the assigned human reviewer.

The reviewer remains individually accountable for the review submitted to the journal.

8. Confidentiality of Peer Review

Submitted manuscripts are confidential documents.

Reviewers must not upload unpublished manuscript content to generative AI or other AI-assisted systems, regardless of whether the tool is publicly available, commercially licensed, institutionally provided, or accessed through a personal account.

This restriction protects:

• unpublished research;
• authors' intellectual property;
• confidential data;
• copyrighted visual or textual materials;
• research participant information; and
• the integrity of the double-blind peer-review process.

If a reviewer is unable to assess a manuscript without using an AI system, the reviewer should decline the review assignment or contact the Editor.

9. AI and Editorial Decision-Making

Artificial Intelligence cannot make editorial decisions for Jurnal Desain.

Recommendations produced through AI-assisted editorial tools, where such tools are permitted under this policy, are treated only as supplementary decision-support information.

The final responsibility for:

• initial editorial assessment;
• selection of reviewers;
• interpretation of reviewer reports;
• requests for revision;
• acceptance;
• rejection;
• ethical investigation; and
• post-publication action

rests with the responsible human Editor and, where applicable, the Editor-in-Chief.

Human editorial judgment takes precedence over any AI-generated recommendation or analysis.

10. AI, Academic Integrity, and Research Misconduct

The use of AI does not exempt authors or editors from compliance with Jurnal Desain's Publication Ethics and research-integrity requirements.

AI must not be used to facilitate:

• plagiarism;
• fabrication;
• falsification;
• citation manipulation;
• creation of fictitious references;
• manipulation or fabrication of images or research evidence;
• inappropriate authorship;
• deceptive paraphrasing intended to conceal plagiarism;
• misrepresentation of research methods, data, findings, or sources; or
• any other form of academic or publication misconduct.

Where problematic or undisclosed AI use raises concerns regarding the reliability, originality, confidentiality, or integrity of a manuscript, the journal may request clarification or supporting documentation and may take appropriate editorial action in accordance with its Publication Ethics policy.

11. Responsibility and Accountability

Authors are responsible for all content submitted under their names.

Editors are responsible for the editorial assessments and decisions made within their assigned roles.

Peer reviewers are responsible for personally conducting and submitting their independent peer-review assessments.

The use of AI or AI-assisted technologies does not transfer, reduce, or eliminate these responsibilities.

Jurnal Desain reserves the right to request clarification regarding AI use when necessary to protect the integrity, confidentiality, transparency, and reliability of the scholarly publication process.